Terms of Reference

Terms of Reference – governance for year 1

It is proposed that decision making is undertaken under an informal Terms of Reference for the first year. Consultation is currently being undertaken to seek the views of dallas communities on these Terms of Reference (Tor) and we would also like to hear the views of the wider assisted living community.

Introduction: version 3 November 2012

i3i is building on work undertaken in the UK by a range of groups, including the Technology Strategy Board’s Interoperability Steering Group to establish consensus across the assisted living[1] sector on technical solutions and common standards for interoperability. The market for assisted living is primed to make the transition from one based on small-scale proprietary systems to large scale open-standards based services. Delivering interoperable solutions is a requirement for dallas communities and it is recognised within the wider sector that interoperability is required to meet the challenge of developing a global assisted living market. I3i will establish a decision making, governance structure to ensure decisions made are transparent, represent a fair balance of interest across the sector, and demonstrate consensus support by members.

Nature and objectives:

i3i is a consortium of members, initially drawn from the dallas communities, but extending to include representatives from all parts of the assisted living ecosystem. i3i members are committed to develop interoperable solutions; want to benefit from the opportunity to develop large-scale, collaborative business models; and recognise the need for a quality standards organisation to support consumer confidence. Co-ordination of the developing i3i organisation is through the i-focus dallas team in the initial development phase, with funding from the Technology Strategy Board.

i3i objectives are shaped primarily by the requirements of the programme that has been funded by the Technology Strategy Board which are to:

  • establish a governance arrangement to support the building of consensus on establishing interoperable solutions across the dallas seed communities in the first instance, broadening to extend to the wider assisted living sector;
  • create an i3i kitemark to signify interoperability and to grow market awareness.
  • provide i3i members with knowledge, support and partnership opportunities to exploit fully the opportunities arising in this dynamic and growing market.

In order to achieve sector-wide adoption of the proposed assisted living solutions and ensure sustainability of the organisation, the work programme will include activity to transition to an independent organisation with a sector-wide membership and a work programme which will be set by members. The work programme in the first year will therefore include activity by the broad membership group to establish the most appropriate legal form (Articles of Association, etc.) for the independent i3i organisation.

Timescales

Phase 1: January 2013: Launch i3i and commence recruitment of members from dallas communities and the AL sector. Members to act as reference group for interoperability profile development and to agree legal structure for independent (incorporated) i3i membership organisation in January 2014. – Operating under these Terms of Reference.

Phase 2: January 2014: launch ‘i3i Ltd’ and commence development of membership services and membership-led decision-making arrangements. – Operating independently as an incorporated body.

Structure and decision making

i3i will be developing the governance and engagement structure as it moves towards incorporation and this is likely to evolve. This is the current proposal for the governance structure.

image of governance structure

Membership:

In the first year the members of the decision making groups, the Board of Directors, the Stakeholder Requirements Group and the Technical Solutions Group, will represent and be drawn from the dallas communities. They will be supported by a small number of invited external individuals whose task will be to work within i3i to support the transition to the independent i3i organisation.

For those sector stakeholders who do not represent a dallas community and who want to get involved, the Chair of each Stakeholder Requirements and Technical Solutions working group is inviting expressions of interest from individuals who wish to participate actively in the working groups, though numbers will be limited due to the need for timely and lean decision making.

Reference panels are open to all stakeholders who have an interest in hearing about and commenting on the working group activity. Participants in these panels will have the opportunity to advise the working groups and comment on working documentation as it is drafted.

Membership of i3i (in phase 1) will be voluntary, unremunerated and by invitation of the co-ordinator i-focus and will not, in this initial phase, require participating organisations to pay fees or subscriptions. Representatives from the following groups will be invited to indicate their interest in participating as a member of i3i: manufacturers, software developers, statutory and private service providers, consumer representative bodies, regulatory bodies, trade bodies and others in the UK committed to establishing open interoperable solutions for the global delivery of assisted living services.

Individuals and organisation representatives will be assigned a membership group to enable a balance across membership groups in order that membership support for interoperable solutions is a good indicator that they represent priority needs of consumers and commissioners and will be adopted by suppliers and service providers. Membership groups provide a way of establishing groups of interest. There are a number of ways to set the stakeholder/ membership groups, with pros and cons to each. The membership structure, that would cover statutory and consumer markets, will comprise three groups:

  • System providers: hardware and software component and system providers and connection and data management providers.
  • Service providers: care providers (health, social care, housing, etc.), monitoring, CRM, installation, content providers.
  • Consumers and commissioners: statutory and non-statutory commissioners and system specifiers (clinical and social), consumer and user representative bodies.

Participation as a member of i3i outside of constituted working groups will confer no decision making or voting rights in the initial year of development of the i3i organisation as work priorities are established by dallas seed communities, facilitated by i-focus. Participation in this ‘shadow-running’ phase of development will enable members outside constituted groups to: shape the development if i3i as a sector representative organisation; comment on the process to be established to agree common standards across the sector; and to take the opportunity to network and develop business models in this rapidly growing sector.

Participation as a member of i3i within constituted working groups, as proposed below, will be through nomination by the relevant dallas seed community or by invitation from the Board of Directors (BoD). A number of external, non-dallas representative individuals will be invited to join the BoD in order to support the transition between dallas-focused activity in Phase 1 and membership-led, sector-wide activity in Phase 2.

It is anticipated that the i3i executive team, working at the direction of the Board and in consensus with dallas leads, will establish the priority interoperability challenges facing the dallas communities. These priority interoperability challenges will be set out in detail by the Stakeholder Requirements Group (SRG), who will submit these to the Technical Architecture Group (TAG), following approval by the BoD. The TAG will develop relevant solutions/ roadmaps/ framework approaches which will be submitted to the BoD for approval.

Board of Directors

Activity

 

 

Governance and decision making to support interoperability profile development activity being undertaken by dallas partners working with i-Focus workstream 1.

Responsibility

Responsible for meeting dallas objectives

Creates work streams for Business Requirements Group (BRG) and Technical Architecture Group (TAG) to meet dallas requirements in consultation with the seed communities.

Ensures that TAG doesn’t start work until BRG has derived agreed business requirements.

Calls on Experts Panel as necessary to assist in its work or that of BRG/TAG.

Roles

 

 

 

  • delegate from iFocus – (Chair)
  • 8 delegates – 2 from each dallas community
  • 4 invited delegates to ensure representation from all membership groups
  • 4 external stakeholder representatives

Decision making

 

 

Work streams should have positive buy-in (i.e. offer to provide resources to do work in BRG/TAG) from dallas communities and consensus approval via comments from i3i wider membership.

Works by consensus but can decide by vote if deadlocked

Meetings

On quarterly basis

 

Stakeholder Requirements Group

Activity

Passed work items by BoD

Assesses scope of work and creates any necessary working groups.

Creates output as a set of stakeholder requirements which are sent to BoD for approval, then to TAG for action.

Reviews final technical architectures from TAG against requirements and advises BoD as to whether requirements have been met.

Roles

 

 

 

 

 

Made up of representatives of membership groups.

  • delegate from i-focus – (Chair)
  • 2 reps nominated from each dallas community (8 in total)
  • 4 invited reps from the wider AL sector
  • 3 external stakeholders to ensure membership balance
  • Rapporteurs/ experts as deemed necessary by the group.

Decision making

 

Only starts work when necessary support is provided from dallas communities.

Works by consensus.

Meetings

On monthly basis or more frequently as required.

 

Technical Architecture Group

Activity

Passed work items by BoD

Assesses scope of work and creates any necessary working groups.

Creates output as a set of technical architectures addressing requirements set by the BRG.

Tech architectures are circulated to members for comment, then sent to BRG for review and approval before being passed to BoD.

Roles

 

 

 

 

 

Made up of representatives of membership groups.

  • delegate from i-focus – (Chair)
  • 2 reps nominated from each dallas community (8 in total)
  • 4 invited reps from the wider AL sector
  • 3 external stakeholders to ensure membership balance

Rapporteurs/ experts as deemed necessary by the group.

Decision making

 

Only starts work when necessary support is provided from dallas seed communities.

Works by consensus.

Meetings

On monthly basis or more frequently as required.

 

Expert Advisory Panel: panel of invited experts from organisations such as regulators, trade associations, standards groups, industry fora, et al:

 

Activity

Advise BoD as required/ invited

Participate in / advise BRG / TAG as appropriate

Roles

Participation in advisory role by invitation of BoD.

Overview on critical issues such as information governance, etc.

Input of expertise to support business modelling, legal, regulatory, etc.

Input of expertise to working groups in non-voting capacity on invitation.

Meetings

On quarterly basis.

Relationship to other organisations:

i3i will work with existing industry fora and standardisation bodies with oversight initially by the Technology Strategy Board Interoperability Steering Group. i3i is not competing with existing organisations but, rather, complementing them.

i3i aims to establish sector consensus on the optimal approach to addressing the broader interoperability challenges that are limiting assisted living market growth for UK industry. Examples of such challenges would be uncertainty regarding ‘What will be the impact of the Medical Devices Directive on the use of consumer devices?’ or ‘How should ID and consent be managed within services that are integrated across informal and formal care networks and across multiple devices?’. The use of national and international standards is likely to form part of the i3i sector-agreed approach.



[1]      The scope of ‘assisted living’ includes telecare, telehealth, well-being and social inclusion (ICT) technologies.


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